Work orders and subcontractor bills that add up
Agree the scope in a work order, then pay against it. Each subcontractor bill is checked against what has been done and what is left, with retention held back and the material you issued deducted.
WO-014 Shuttering and casting
R. K. Constructions
- Slab shuttering100% of 640 m²
- Column shuttering72% of 310 m²
- Slab casting labour50% of 180 m³
- Bill 3, work done
- ₹2,40,000
- Retention 5%
- −₹12,000
- Material issued: cement, 20 bags
- −₹7,600
- Net payable
- ₹2,20,400
- Note A
- Hold back retention on each bill.
- Note B
- Material you issued to the subcontractor is deducted from what you pay.
Illustration with sample data.
What you can do
- Write work orders
- Bill against work done
- Issue material to subcontractors
- Know what is left
From scope to payment
- 1
Work order
Agree items, quantities and rates.
- 2
Issue material
Record what you hand over to the subcontractor.
- 3
Bill
Raise the bill against work done, with retention and deductions.
- 4
Approve and pay
The bill is approved like any other transaction, then paid against.
Who uses it
- Project manager
- Writes the work order and checks progress before billing.
- Accounts
- Books the bill and the payment against it.
- Owner
- Approves bills and sees what is still owed to each subcontractor.
Common questions
Can I hold retention on subcontractor bills?
Yes. Retention and other deductions are entered on each bill, and the net payable is worked out for you.
Do subcontractor bills need approval?
Bills entered by your team wait for approval like any other transaction.
Does payroll pay the subcontractor's workers?
No. Workers supplied by a subcontractor are paid through their work order and bills. Payroll covers your own staff and labour.
Ask about subcontractors
Tell us how you handle this today, or what you need it to do. We'll answer on the phone or by email.
See BuildAura on one of your own projects
Bring a real site. In the demo we walk one purchase from the site's request to the payment, using your materials and your way of working, and answer questions on setup and pricing.