Site cash you can account for
Cash goes out to the site every week for diesel, small hardware and sundries. In BuildAura each project has its own petty cash account: you fund it, the site records what it spends, and nothing counts until it is approved.
Petty cash: Riverside Heights
Site supervisor
Opening float
₹25,000
Balance, approved entries
₹33,890
- MonFunded from HDFC current accountFunded+₹15,000
- TueDiesel for mixer, 52 litresApproved−₹4,850
- WedCover blocks and binding wireApproved−₹1,260
- ThuTractor hire, debris removalAwaiting approval−₹3,500
- Note A
- Fund the site's account from one of your bank accounts.
- Note B
- A spend waits for approval before it reduces the balance.
- Note C
- Export the whole ledger to CSV for your accountant.
Illustration with sample data.
What you can do
- One account per site
- Record spends from the phone
- Approve before it counts
- Keep a ledger you can hand over
- Pay site wages from it
A week of site cash
- 1
Fund
Move money into the site's petty cash account from a bank account.
- 2
Spend
The site records each payment with what it was for and who was paid.
- 3
Approve
An approver accepts or rejects each spend.
- 4
Review and top up
Check the ledger, export it if needed, and top up based on approved spends.
Who uses it
- Site supervisor
- Records spends from the site, the same day.
- Owner or accounts
- Funds the account and approves spends.
Common questions
Can a supervisor see another site's cash?
No, unless they are assigned to that project. People see only the projects they are assigned to.
Can we pay daily wages from petty cash?
Yes, through payroll. A supervisor with the Pay Site Wages permission can pay labour from petty cash on their assigned projects.
Can the accountant get the ledger?
Yes. The petty cash ledger exports to CSV.
Ask about petty cash
Tell us how you handle this today, or what you need it to do. We'll answer on the phone or by email.
See BuildAura on one of your own projects
Bring a real site. In the demo we walk one purchase from the site's request to the payment, using your materials and your way of working, and answer questions on setup and pricing.