Bills, payments and GST, tied to the project they belong to
Every rupee in BuildAura is recorded against a project and a party. Bills come from the goods actually received, payments are recorded against the bills they settle, and each supplier's balance is always one tap away.
Navkar Steel Traders
Supplier, Riverside Heights
- 04 OctBill INV/1186Booked₹5,06,692
- 09 OctPayment out NEFTApproved−₹3,00,000
- 11 OctDebit note DN-07Reason: Rate difference −₹26,550
- Note A
- Pick IGST or CGST + SGST on each bill, invoice or note.
- Note B
- Debit and credit notes use the standard GST reason codes.
Illustration with sample data.
What you can record
- Everything a site generates
- Sales invoices from your BOQ
- Part payments against bills
- Debit and credit notes
- Balances by party
- Spend by cost code
Entries wait for approval
Transactions entered by your team stay pending until someone with approval rights accepts them. An owner's own entries are approved automatically, and every entry keeps a history of who created, edited, approved, reopened or voided it.
Pending approvals
4 waiting for you
- Payment out
Navkar Steel Traders
Entered by Accounts for ₹3,00,000
- Material request
Cement OPC 53, 200 bags
Entered by Site engineer
- Petty cash
Diesel for mixer
Entered by Site supervisor for ₹4,850
- Stock adjustment
Binding wire, 12 kg damaged
Entered by Store keeper
- Note A
- A payment out entered by accounts waits for the owner.
- Note B
- The history shows every change to the entry.
Illustration with sample data.
Who uses it
- Accounts
- Books bills, records payments and raises debit and credit notes.
- Owner
- Approves payments and sees cash flow and balances across projects.
- Project manager
- Follows spend against the project and its cost codes.
Good to know
- You choose the GST type on each entry. BuildAura doesn't work out the place of supply for you, and it doesn't prepare GST returns.
Common questions
Does BuildAura replace Tally?
No. BuildAura records and approves project transactions with their GST details, but it doesn't file GST returns or sync with Tally. Your accountant keeps filing from your accounting system.
Can I record a payment that covers part of a bill?
Yes. Record as many part payments as you need. The bill shows what has been paid and what is still due.
Can site staff enter expenses?
Yes, if their role allows it. Their entries wait for approval before they count.
Which GST reason codes do the notes support?
The seven standard reason codes used on debit and credit notes, from sales return and post-sale discount to change in place of supply.
Ask about finance and GST
Tell us how you handle this today, or what you need it to do. We'll answer on the phone or by email.
See BuildAura on one of your own projects
Bring a real site. In the demo we walk one purchase from the site's request to the payment, using your materials and your way of working, and answer questions on setup and pricing.